Transcripts

To be considered official, transcripts of academic records must either be received in an official university envelope that is sealed and endorsed by the issuing institution, or be sent via secure electronic delivery* by the issuing institution.

*Accepted methods for Secure Electronic Delivery:

1. An email sent to teacher.ed@ubc.ca, directly from the issuing institution’s registrar’s office, with a secure link for the TEO to download a copy of the official transcript.
2. An email sent to teacher.ed@ubc.ca, directly from the issuing institution’s registrar’s office, with an official transcript attached as a PDF.
3. An email sent to teacher.ed@ubc.ca, directly from an official platform authorized by the learning institution to securely send transcripts (e.g., MyCreds, Parchment, eQuals, National Student Clearinghouse, Digitary), with a secure link for the TEO to download a copy of the official transcript directly from the authorized platform. 

If you have been given a conditional offer of admission, courses must be completed by June 30 of the BEd year you are applying to and official transcripts received in the Teacher Education Office no later than July 31 of the BEd year you are applying to.

If you have been offered admission conditional upon receipt of final documentation, you must provide UBC with one set of official transcripts for every post-secondary institution you have attended. If an official transcript does not indicate the degree name and the degree conferral date, then an official copy of the degree certificate must also be submitted.

If your official transcripts are issued in a language other than English or French, you must also submit official English translations.

1. Mail a sealed official transcript to the Teacher Education Office.
2. If your university issues only one original copy of transcripts/degree certificates, make photocopies of your original academic records and send them to your home university. Ask your home university to:
   • verify that the photocopies are consistent with their records.
   • attest that the copies are true photocopies and stamp them with an official university stamp.
   • put the attested, stamped photocopies in sealed envelopes endorsed by the Registrar.
   • mail the sealed, endorsed envelopes directly to the UBC Teacher Education Office.
3. If your transcripts are issued in a language other than English:
   • arrange to have a set of all official transcripts issued in their original language.
   • obtain a certified literal English translation of your transcripts from your home university’s translation service.
   • send both the original transcripts and the literal English translation to UBC TEO
   • NOTE: all transcripts from Mainland China must be verified by China Credential Verification Service (CSSD) in both Chinese and English. The TEO does not require physical copies of Chinese transcripts, only the verification from CSSD.
4. If your home university does not provide English translations of transcripts:
   • make a photocopy of your copy of your transcripts. Do not open a sealed, endorsed envelope containing transcripts intended for submission to your program.
   • take the copy to a certified English translator and ask them to provide a complete, word-by-word, literal English translation (certified English translator: https://www.stibc.org/).
   • tell the translator to put both the original language photocopy and the English translation into a sealed envelope, and endorse the envelope by signing across the seal.
   • send the sealed, endorsed envelopes from the translator to the UBC Teacher Education Office.
   • send your original transcripts in the original language to the UBC Teacher Education Office.
   • NOTE: Academic records must be translated in their entirety, including any information that appears on the reverse side of any document.
5. UBC does not accept the following:
   • photocopies that have not been stamped, attested and endorsed by the Registrar at your home university
   • documents in envelopes that have been opened
   • documents that do not arrive in sealed envelopes endorsed by the issuing institution or certified translator
   • documents that arrive without the official seal of the university
   • photocopies notarized by a notary public
   • photocopies endorsed by a lawyer, professor, judge etc.
   • unofficial translations
   • non-literal translations

Do not send academic records that are not in sealed and endorsed envelopes. You will be asked to resubmit official documents and it will delay processing of your application and may affect your admission decision.